| Thank you for visiting the Kids’
Well-being Indicators Clearinghouse (KWIC) website. This website
is produced by the New York State Council on Children and
Families (CCF) to make it easier and more efficient for New
York State citizens and businesses to interact with CCF. CCF
recognizes that visitors to this website are concerned about
their privacy and is committed to preserving their privacy
when visiting this website.
Consistent with the provisions of the Internet Security and
Privacy Act, the Freedom of Information Law and the Personal
Privacy Protection Law, this policy describes CCF’s
privacy practices regarding information collected from users
of this website. This policy describes what data are collected
and how that information is used. CCF may, at its sole discretion,
change modify, add, or delete portions of this policy. Because
this privacy policy only applies to this website, you should
examine the privacy policy of any website, including other
State websites, you access through this website.
For purposes of this policy, “personal information”
means any information concerning a natural person, as opposed
for instance to a corporate entity, which, because of name,
number, symbol, mark, or other identifier, can be used to
identify that natural person. CCF only collects personal information
about you when you provide that information voluntarily by
sending an e-mail or by initiating an online transaction,
such as a survey, registration or order form.
Information Collected Automatically When You Visit
this Website
When visiting this website, CCF automatically collects and
stores the following information about your visit:
- The Internet Protocol address and domain name of your
Internet service provider. The Internet Protocol address
is a numerical identifier assigned either to your Internet
service provider or directly to your computer, which can
be used to direct internet traffic to you;
- The type of browser and operating system you used;
- The date and time you visited this site;
- The web pages or services you accessed at this site;
- The URL or web site address of the web site you visited
prior to coming to this website and from which any web page
on this site was linked; and
- If you downloaded a form, the form that was downloaded.
None of the foregoing information is deemed to constitute
personal information.
This information that is collected automatically is used
to improve this website's content and to help CCF understand
how people are using this website. This information is collected
for statistical analysis, to determine what information is
of most and of least interest to our visitors, and to identify
system performance or problem areas. The information is not
collected for commercial marketing purposes and CCF does not
sell or distribute the information collected from the website
for commercial marketing purposes.
Cookies
Cookies are simple text files stored on your web browser
to provide a means of distinguishing among users of this website.
The use of cookies is a standard practice among Internet websites.
In order to better serve you, we may use "temporary"
cookies to enhance, customize or enable your visit to this
web site. Temporary cookies do not contain personal information
and do not compromise your privacy or security and are erased
during the operation of your browser or when your browser
is closed.
During your visit to this website, you may complete a registration
form in order to personalize your use of the website. In such
an event, we may deliver a "persistent" cookie that
would be stored on your computer's hard drive. This persistent
cookie will allow the website to recognize you when you visit
again and tailor the information presented to you based on
your needs and interests. CCF uses persistent cookies only
with your permission.
The software you use to access the website allows you to
refuse new cookies or delete existing cookies. Refusing or
deleting these cookies may limit your ability to take advantage
of some of the features of this website.
Information Collected When You Email this Website
or Initiate an Online Transaction Through this Website
If during your visit to this website you send an email to
CCF, your email address and the contents of your email will
be collected. The information collected is not limited to
text characters and may include audio, video, and graphic
information formats you send us. The information is retained
in accordance with the public record retention provisions
in the State Arts and Cultural Affairs Law. Your email address
and the information contained in your email will be used to
respond to you, to address issues you identify, to further
improve this website, or to forward your email to another
agency for appropriate action. Your email address is not collected
for commercial marketing purposes and CCF does not sell or
distribute your email address for any purposes.
During your visit to this website you may initiate a transaction
such as a survey, registration or order form. The information
volunteered by you in initiating the transaction- including
personal information-is used by CCF to operate CCF programs
including the provision of goods, services and information.
The information collected by CCF may be disclosed by CCF for
those purposes that may be reasonably ascertained from the
nature and terms of the transaction in connection with which
the information was submitted by you.
Currently, CCF does not knowingly collect personal information
from children or create profiles of children through this
website. People are cautioned that the collection of personal
information provided by any individual in an email or through
an online transaction will be treated the same as information
given by an adult, and may, unless exempted from access by
federal or State law, be subject to public access. CCF encourages
parents and teachers to be involved in children's Internet
activities and to provide guidance whenever children are asked
to provide personal information on-line.
Information and Choice
As noted above, CCF does not collect any personal information
about you during your visit to this website, unless you provide
that information voluntarily by sending an e-mail or initiating
an online transaction such as a survey, registration or order
form. You may choose not to send us an e-mail, respond to
a survey or complete an order form. While your choice not
to participate in these activities may limit your ability
to receive specific services or products through this website,
it will not prevent you from requesting services or products
from CCF by other means, and will not normally have an impact
on your ability to take advantage of other features of the
website, including browsing or downloading most publicly available
information.
Disclosure of Information Collected Through This
Website
The collection of information through this website and the
disclosure of that information are subject to the provisions
of the Internet Security and Privacy Act. CCF will only collect
personal information through this website, or disclose such
personal information, if the user has consented to the collection
and disclosure of such personal information. The voluntary
disclosure of personal information to CCF by the user, whether
solicited or unsolicited, constitutes consent to the collection
and disclosure of the information by CCF for the purposes
for which the user disclosed the information to CCF, as was
reasonably ascertainable from the nature and terms of the
disclosure.
However, CCF may collect or disclose personal information
without user consent if the collection or disclosure is: (1)
necessary to perform the statutory duties of CCF, or necessary
for CCF to operate a program authorized by law, or authorized
by state or federal statute or regulation; (2) made pursuant
to a court order or by law; (3) for the purpose of validating
the identity of the user; or (4) of information to be used
solely for statistical purposes that is in a form that cannot
be used to identify any particular person.
Further, the disclosure of information, including personal
information, collected through this website is subject to
the provisions of the Freedom of Information Law and the Personal
Privacy Protection Law. Additionally, CCF may disclose personal
information to federal or State law enforcement authorities
to enforce its rights against unauthorized access or attempted
unauthorized access to CCF’s information technology
assets and any other inappropriate use of its website.
Retention of Information Collected Through this Website
The information collected through this website is retained
by CCF in accordance with the records retention and disposition
requirements of the New York State Arts and Cultural Affairs
Law. Information on the requirements of the Arts and Cultural
Affairs Law may be found at http://www.archives.nysed.gov/a/nysaservices/
ns_gov_start_records-dis.shtml (link opens in a new window). In general, the Internet services logs of CCF, comprising
electronic files or automated logs created to monitor access and use of state agency services provided through this website, are retained for one year and then destroyed. Information, including personal information that you submit in an e-mail or when you initiate an online transaction such as a survey, registration form or order form is retained in accordance with the records retention and disposition schedule established for the records of the program unit to which you submitted the information. Information concerning these record retention
and disposition schedules may be obtained through the Internet privacy policy contact listed in this policy.
Access to and Correction of Personal Information
Collected Through this Website
Any user may submit a request to the CCF privacy officer
to determine whether personal information pertaining to that
user has been collected through this website. Any such request
shall be made in writing to the address below and must be
accompanied by reasonable proof of identity of the user. Reasonable
proof of identity may include verification of a signature,
inclusion of an identifier generally known only to the user,
or similar appropriate identification. The CCF privacy compliance
officer’s e-mail address is privacyCompliance@ccf.state.ny.us
or mail address is Privacy Officer, NYS Council on
Children and Families, 5 Empire State Plaza, Suite 2810, Albany,
New York 12223-1553.
The privacy compliance officer shall, within five (5) business
days of the date of the receipt of a proper request: (i) provide
access to the personal information; (ii) deny access in writing,
explaining the reasons therefore; or (iii) acknowledge the
receipt of the request in writing, stating the approximate
date when the request will be granted or denied, which date
shall not be more than thirty (30) days from the date of the
acknowledgment.
In the event that CCF has collected personal information
pertaining to a user through the state agency website, and
that information is to be provided to the user pursuant to
the user’s request, the privacy compliance officer shall
inform the user of his or her right to request that the personal
information be amended or corrected under the procedures set
forth in section 95 of the Public Officers Law.
Confidentiality and Integrity of Personal Information
Collected Through this Website
CCF limits employee access to personal information collected
through this website to only those employees who need access
to the information in the performance of their official duties.
Employees who have access to this information are required
to follow appropriate procedures in connection with any disclosures
of personal information.
In addition, CCF has implemented procedures to safeguard the
integrity of its information technology assets, including,
but not limited to, authentication, monitoring, auditing and
encryption. These Security measures have been integrated into
the design, implementation, and day-to-day operations of this
website as part of our continuing commitment to the security
of electronic content as well as the electronic transmission
of information.
NOTE: The information contained in this policy should not
be construed in any way as giving business, legal, or other
advice, or warranting as fail proof, the security of information
provided via this website. For site security purposes and
to ensure that this website remains available to all users,
CCF employs software to monitor traffic to identify unauthorized
attempts to upload or change information or otherwise cause
damage to this website.
Links Disclaimer
In order to provide visitors with certain information, this
website provides links to local, State and federal government
agencies, and websites of other organizations. A link does
not constitute an endorsement of the content, viewpoint, accuracy,
opinions, policies, products, services, accessibility or currency
of that website. Once you link to another website from this
website, including one maintained by the State, you are subject
to the terms and conditions of that website, including, but
not limited to, its privacy policy.
Information Disclaimer
Information provided on this website is intended to allow
the public immediate access to public information. While all
attempts are made to provide accurate, current, and reliable
information, CCF recognizes the possibility of human and/or
mechanical error. Therefore, CCF, its employees, officers
and agents make no representations as to the accuracy, completeness,
currency, or suitability of the information provided by this
website, and deny any expressed or implied warranty as to
the same.
Contact Information
For questions regarding this Privacy Policy, please e-mail
CCF at InternetPrivacy@ccf.state.ny.us or by regular mail
at Internet Privacy, 5 Empire State Plaza, Suite 2810, Albany,
NY 12223-1553.
Policy Last Updated: October 25, 2002
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