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This website is produced by the New York State Council on Children and Families to make it easier and more efficient for New York State citizens and businesses to interact with data. CCF recognizes that visitors to this website are concerned about their privacy and is committed to preserving their privacy when visiting this website.

Consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law and the Personal Privacy Protection Law, this policy describes privacy practices regarding information collected from users of this website. This policy describes what data are collected and how that information is used.  Portions of this policy may be changed, modified, expanded or deleted.  Because this privacy policy only applies to this website, you should examine the privacy policy of any website, including other State websites, you access through this website.

For purposes of this policy, “personal information” means any information concerning a natural person, as opposed for instance to a corporate entity, which, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person. Personal information about you is collected only when you provide that information voluntarily by sending an e-mail or by initiating an online transaction, such as a survey, registration or order form.

Information Collected Automatically When You Visit this Website

When visiting this website, the following information is automatically collected and stored about your visit:

1. The Internet Protocol address and domain name of your Internet service provider. The Internet Protocol address is a numerical identifier assigned either to your Internet service provider or directly to your computer, which can be used to direct internet traffic to you;
2. The type of browser and operating system you used;
3. The date and time you visited this site;
4. The web pages or services you accessed at this site;
5. The URL or web site address of the web site you visited prior to coming to this website and from which any web page on this site was linked; and
6. If you downloaded a form, the form that was downloaded. None of the foregoing information is deemed to constitute personal information.

This information that is collected automatically is used to improve this website's content and to better understand how people are using this website. This information is collected for statistical analysis, to determine what information is of most and of least interest to our visitors, and to identify system performance or problem areas. The information is not collected for commercial marketing purposes and CCF does not sell or distribute the information collected from the website for commercial marketing purposes.

Cookies

Cookies are simple text files stored on your web browser to provide a means of distinguishing among users of this website. The use of cookies is a standard practice among Internet websites. In order to better serve you, we may use "temporary" cookies to enhance, customize or enable your visit to this web site. Temporary cookies do not contain personal information and do not compromise your privacy or security and are erased during the operation of your browser or when your browser is closed.

During your visit to this website, you may complete a registration form in order to personalize your use of the website. In such an event, we may deliver a "persistent" cookie that would be stored on your computer's hard drive. This persistent cookie will allow the website to recognize you when you visit again and tailor the information presented to you based on your needs and interests. Persistent cookies are used only with your permission.

The software you use to access the website allows you to refuse new cookies or delete existing cookies. Refusing or deleting these cookies may limit your ability to take advantage of some of the features of this website.

Information Collected When You E-mail this Website or Initiate an Online Transaction Through this Website

If during your visit to this website you send an e-mail to this website, your e-mail address and the contents of your e-mail will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats you send us. The information is retained in accordance with the public record retention provisions in the State Arts and Cultural Affairs Law. Your e-mail address and the information contained in your e-mail will be used to respond to you, to address issues you identify, to further improve this website, or to forward your e-mail to another agency for appropriate action. Your e-mail address is not collected for commercial marketing purposes and it is not sold or distributed for any purposes.

During your visit to this website you may initiate a transaction such as a survey, registration or order form. The information volunteered by you in initiating the transaction- including personal information-is used to operate programs including the provision of goods, services and information. The information collected may be disclosed for those purposes that may be reasonably ascertained from the nature and terms of the transaction in connection with which the information was submitted by you.

Currently, it is not the practice to knowingly collect personal information from children or create profiles of children through this website. People are cautioned that the collection of personal information provided by any individual in an e-mail or through an online transaction will be treated the same as information given by an adult, and may, unless exempted from access by federal or State law, be subject to public access. Parents and teachers are encouraged to be involved in children's Internet activities and to provide guidance whenever children are asked to provide personal information on-line.

Information and Choice

As noted above, personal information about you is not collected during your visit to this website, unless you provide that information voluntarily by sending an e-mail or initiating an online transaction such as a survey, registration or order form. You may choose not to send us an e-mail, respond to a survey or complete an order form. While your choice not to participate in these activities may limit your ability to receive specific services or products through this website, it will not prevent you from requesting services or products from KWIC by other means, and will not normally have an impact on your ability to take advantage of other features of the website, including browsing or downloading most publicly available information.

Disclosure of Information Collected Through This Website

The collection of information through this website and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. Personal information will be collected or disclosed through this website if the user has consented to the collection and disclosure of such personal information. Your voluntary disclosure of personal information to KWIC, whether solicited or unsolicited, constitutes consent to the collection and disclosure of the information by KWIC for the purposes for which the user disclosed the information to KWIC, as was reasonably ascertainable from the nature and terms of the disclosure.

However, personal information from this website may be collected or disclosed  or disclose without user consent if the collection or disclosure is: (1) necessary to perform statutory duties or necessary to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.

Further, the disclosure of information, including personal information, collected through this website is subject to the provisions of the Freedom of Information Law and the Personal Privacy Protection Law. Additionally, personal information may be disclosed to federal or state law enforcement authorities to enforce its rights against unauthorized access or attempted unauthorized access to KWIC’s information technology assets and any other inappropriate use of the website.

Retention of Information Collected Through this Website

The information collected through this website is retained in accordance with the records retention and disposition requirements of the New York State Arts and Cultural Affairs Law. Information on the requirements of the Arts and Cultural Affairs Law may be found at http://codes.findlaw.com/ny/arts-and-cultural-affairs-law/. In general, the Internet services logs of KWIC, comprising electronic files or automated logs created to monitor access and use of state agency services provided through this website, are retained for one year and then destroyed. Information, including personal information that you submit in an e-mail or when you initiate an online transaction such as a survey, registration form or order form is retained in accordance with the records retention and disposition schedule established for the records of the program unit to which you submitted the information. Information concerning these record retention and disposition schedules may be obtained through the Internet privacy policy contact listed in this policy.

Access to and Correction of Personal Information Collected Through this Website

Any user may submit a request to the CCF privacy officer to determine whether personal information pertaining to that user has been collected through this website. Any such request shall be made in writing to the address below and must be accompanied by reasonable proof of identity of the user. Reasonable proof of identity may include verification of a signature, inclusion of an identifier generally known only to the user, or similar appropriate identification. The CCF privacy compliance officer’s e-mail address is Council@ccf.ny.gov or mail address is Privacy Officer, NYS Council on Children and Families, 52 Washington Street, Suite 99, Rensselaer, NY 12144.

The privacy compliance officer shall, within five (5) business days of the date of the receipt of a proper request: (i) provide access to the personal information; (ii) deny access in writing, explaining the reasons therefore; or (iii) acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment.

In the event that personal information pertaining to a user has been collected through the state agency website, and that information is to be provided to the user pursuant to the user’s request, the privacy compliance officer shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.

Confidentiality and Integrity of Personal Information Collected Through this Website

Employee access to personal information collected through this website is limited to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information are required to follow appropriate procedures in connection with any disclosures of personal information. In addition, procedures have been implemented to safeguard the integrity of its information technology assets, including, but not limited to, authentication, monitoring, auditing and encryption. These Security measures have been integrated into the design, implementation, and day-to-day operations of this website as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.

NOTE: The information contained in this policy should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided via this website. For site security purposes and to ensure that this website remains available to all users, software is employed to monitor traffic to identify unauthorized attempts to upload or change information or otherwise cause damage to this website.

Links Disclaimer

In order to provide visitors with certain information, this website provides links to local, State and federal government agencies, and websites of other organizations. A link does not constitute an endorsement of the content, viewpoint, accuracy, opinions, policies, products, services, accessibility or currency of that website. Once you link to another website from this website, including one maintained by the State, you are subject to the terms and conditions of that website, including, but not limited to, its privacy policy.

Information Disclaimer

Information provided on this website is intended to allow the public immediate access to public information. While all attempts are made to provide accurate, current, and reliable information, it is recognized that the possibility of human and/or mechanical error. Therefore, CCF, KWIC, its employees, officers and agents make no representations as to the accuracy, completeness, currency, or suitability of the information provided by this website, and deny any expressed or implied warranty as to the same.

Contact Information

For questions regarding this Privacy Policy, please e-mail CCF at Council@ccf.ny.gov or by regular mail at Privacy Officer, NYS Council on Children and Families, 52 Washington Street, Suite 99, Rensselaer, NY 12144.

Policy Last Updated: October 25, 2010.